Second Brain Systems Checklist

A step-by-step guide to systematize what’s in your head and build a second brain for your business.

Step 1: Brain Dump

• [ ] Write down every recurring task, decision, or communication you handle in a week.

Step 2: Group by Pattern

• [ ] Highlight tasks that are repeatable or follow a pattern.

Step 3: Build a Process

• [ ] Document the exact steps for one repeatable task (video, checklist, or written steps).

Step 4: Centralize It

• [ ] Store that system in one centralized location (Notion, Docs, ClickUp, etc.).

Step 5: Commit to It

• [ ] Use it daily—update it, reference it, and share it with your team if needed.